SNAL Governing DocumentsNutrition A Vital Link To Education
AS A MEMBER YOU HAVE A SAY...
School Nutrition Association of Louisiana By-Laws are the rules and regulations enacted by the association to provide a framework for operation and management. The By-Laws are reviewed each year and proposed changes are accepted annually. Each year June proposed by-law changes are presented at the House of Delegates that takes place at Annual Conference.
The name of this organization shall be the School Nutrition Association of Louisiana (SNAL), herein after referred to as the Association. 2 It shall be affiliated with the School Nutrition Association.
The purposes of this Association are as follows:
1. To maintain and improve the health and nutrition education of school children through nutritionally adequate and educationally
sound, non-profit school food service programs.
2. To work for the highest standards of nutrition education and school food service programs.
3. To encourage and promote between school personnel and the general public such unified efforts as will assure for every school child an opportunity for adequate nutrition education and school food service.
4. To encourage and promote and develop the highest standards for school food service personnel by providing appropriate educational programs.
5. To improve the wellbeing of Association members.
6. To support the principles and mission of SNA, Inc.
SECTION A. CLASSES OF MEMBERSHIP
Membership in the Association shall consist of three classes: School Nutrition Membership, Affiliate and Associate Membership
1. School Nutrition Members: School nutrition members shall consist of employees, managers, supervisors/directors and specialists and 21 the educators in eligible fields.
Eligible fields shall be defined as:
a. Persons employed at the preschool, school, school district, college, state or federal levels in a food and nutrition program
that 24 serves meals:
b. Persons engaged in teaching or administration at the aforementioned levels;
c. Persons engaged in teaching present or potential school nutrition personnel;
d. Persons engaged in community nutrition programs OR
e. Persons employed by the association or a state affiliate.
School nutrition members who hold individual memberships and cease to be employed in an eligible field may continue their membership until their renewal date.
School nutrition members whose dues are currently paid as of May 30th shall be entitled to vote for the election of officers and to vote on any matter submitted to the voting membership, shall be eligible to serve on committees subject to any additional restrictions in these bylaws, and shall be eligible for nomination to state elected office as allowed by these bylaws
2. Affiliate Members: Affiliate member categories shall consist of:
a. School nutrition employees working less than four hours per day who choose the option of being non-voting supporter members;
b. Retired members who choose the option of being non-voting supporter members.
3. Associate Membership: Associate member categories shall consist of:
a. Retired members who chose the option to pay full dues
b. Students enrolled in post-secondary food, nutrition , health or other food related programs
c. Industry consultants
e. International Child Nutrition individuals
f. Other individuals and non-governmental organizations committed to furthering the goals of the Association
Associate retired members whose dues are currently paid as of May 30 shall be entitled to vote for the election of officers and to vote on any matter submitted to the voting membership and shall be eligible to serve on committees subject to any additional restrictions in these bylaws.
Associate members in the student, international and “other” categories shall be non-voting members, and are not eligible for nomination to state elected office.
Industry consultant members shall be entitled to vote for the election of the industry chair of the industry advisory council
Ownership – School nutrition memberships may be held by an individual or be school district/organization owned. A person shall not concurrently hold both and individual and school district/organization membership. Individual membership is owned by an individual and is not transferable. School district/organization owned members may reserve the right to change to an individual membership at any time if otherwise eligible. School district/organization owned members may be transferred within the following membership categories: employees, managers, supervisors/directors/specialists or educators employed in eligible fields.
SECTION B. RIGHTS OF MEMBERS
1. All active members whose dues are not in arrears shall be entitled to one vote for election of officers, or any other matters, via manual submission or electronic submission as defined annually by SNAL Executive Board. A valid school district photo ID, driver’s license or passport is required.
2. Retired members shall have all the rights and privileges of active members provided they are not employed in a non-eligible field, except that they shall not hold an elective office.
3. Corporate partners shall not have the right to vote, serve as delegates, or hold elective or appointed offices, other than the Industry Advisory Committee. Corporate partners shall have the right to identify their membership in their advertising and/or at state association meetings.
4. The regular publication of the association shall be distributed to all School Nutrition and Associate members.
SECTION C. DUES
1. Dues for active and retired members shall be established by a two-thirds vote of the delegates in the House.
2. Dues for corporate partners shall be established by the Executive Board.
3. The Executive Board may approve a discount of members’ dues for the purpose of promoting membership.
4. All rights and privileges of membership shall be terminated for nonpayment of dues.
5. State membership for Past Presidents shall be complimentary and Past Presidents will be considered active provided they continue to meet membership requirements.
6. Dues must be remitted to the SNA headquarters office.
SECTION A. HOUSE OF DELEGATES
The House of Delegates (“House”) shall be the legislative and governing body of the Association. It shall formulate the philosophies and goals under which the Executive Board manages the affairs of the Association. The House shall adopt policies, hear Committee and officers’ reports, take action on recommendations, resolutions, and amendments to the Article of Incorporation, Bylaws, and Standing Rules; and have all other powers and duties specifically provided to it by the Articles of Incorporation and Bylaws.
1. The House of Delegates meeting shall be conducted at the Annual Conference. The President shall preside and have responsibility for this meeting.
2. The voting delegates shall consist of:
a. Voting members of the Executive Board
b. Past-Presidents of Louisiana School Food Service Association, Pelican School Food Service Association, School Food Service Association of Louisiana, SNAL.
c. Affiliate Chapters shall be represented according to the following formula:
I. 10-100 active members: By the Chapter President whose term of office has been completed in the school year prior to the conference, or the President’s appointed representative.
II. 101-200 active members; By the Chapter President and President-Elect or the President’s appointed representative.
III. 201 or more active members; By the Chapter President, President-Elect and one (1) elected delegate or the President’s appointed representative.
Questions regarding eligibility or number of chapter’s voting representatives prior to the conference shall be resolved by the Executive Committee. Questions arising at the Annual Conference shall be resolved by the House of Delegates.
3. No member shall vote in more than one capacity.
4. Quorum shall be a majority of the voting members registered.
a. Consider matters of professional interest and make appropriate recommendations to the Executive Board thereto.
b. Review reports of SNAL officers, Regional Chairs, Section Representatives, and CN Employee Representative.
c. Consider long range goals, plans, or recommendations brought before it by any Affiliate Chapter Association, Officers, or Committee and give directions to the Executive Board relative to same.
d. Consider all resolutions brought before it by members in accordance with these bylaws.
6. Members’ privilege at the House of Delegates – All members of SNAL may attend the meetings and speak. Only voting members of the body shall be allowed to introduce motions and vote.
7. Special meetings or the House of Delegates may be called by the President, Executive Board or one-tenth of the membership.
SECTION B. REGIONS
1. The State shall be divided into five Regions. Any SFA meeting the minimum members for a chapter, may operate in the appropriate civil parish.
NORTHEAST: Parishes of Caldwell, Catahoula, Concordia, East Carroll, Franklin, Grant, Jackson, LaSalle, Lincoln, Madison, Morehouse, Ouachita, Richland, Tensas, Union, West Carroll, Winn, and City of Monroe.
NORTHWEST: Parishes of Bienville, Bossier, Caddo, Claiborne, DeSoto, Natchitoches, Rapides, Red River, Sabine, Vernon, Webster, Diocese of Alexandria, and Diocese of Shreveport.
SOUTHEAST: Parishes of Jefferson, Livingston, Orleans, Plaquemines, St. Bernard, St. Charles, St. Tammany, Tangipahoa, Washington, City of Bogalusa, City of Zachary, and New Orleans Archdiocese.
SOUTHWEST: Parishes of Acadia, Allen, Avoyelles, Beauregard, Calcasieu, Cameron, Evangeline, Iberia, Jefferson Davis, Lafayette, St. Landry, St. Martin, Vermillion, Lafayette Diocese and Lake Charles Diocese.
SOUTH CENTRAL: Parishes of Ascension, Assumption, East Baton Rouge, East Feliciana, Iberville, Lafourche, Pointe Coupee, St. Helena, St. James, St. John, St. Mary, Terrebonne, West Baton Rouge, West Feliciana, City of Baker, Central Community School District and Baton Rouge Diocese.
2. Each Region shall be represented on the Executive Board by a Regional Chair, who shall also serve on the Membership Committee.
3. Regional Chairs shall represent the membership of the Association in the Region concerned and shall assist in membership recruitment and chapter affiliation.
SECTION C. SECTIONS
Membership in sections shall be classified according to the special type of food and/or nutrition activities in which members are engaged. Each section may have a representative elected as herein provided.
1. State Agency Personnel: Composed of state level administrative and supervisory personnel, including persons engaged in both school food service and/or nutrition service and/or food distribution.
2. Supervisors and Administrators: Composed of SFA personnel who are responsible for administration and/or supervision of the food and/or nutrition program in more than one or more schools.
3. CN Employee: Composed of school food service personnel assigned to one or more schools as a manager, assistant manager, production manager, clerk, technician, cashier or central office staff such as clerical, accountant, maintenance, area manager and other staff employed by a SFA.
SECTION D. AFFILIATE CHAPTERS
Any local group of members of the State Association may upon written application become an affiliate of the SNAL. The following shall be observed in petitioning for affiliation:
1. A written request on official SFA letterhead must be submitted to and reviewed by the President, and approved by the Executive Board.
2. In the event a local Chapter is organized, the Bylaws of the local Chapter shall be in harmony with the Bylaws of the SNAL and the School Nutrition Association. Each local Chapter applying for affiliation shall submit to the Resolution and Bylaws Chair a copy of its Constitution and/or Bylaws with the application.
3. Only the Chapter from each SFA may become an affiliate.
4. Each local Affiliate Chapter shall be known as School Nutrition Association, with its local name preceding/following such title.
5. A certificate fee of $5.00 for application shall be charged each Affiliate Chapter. A minimum of ten (10) members will be required.
Any Chapter failing to meet these requirements shall be notified by the Bylaws Chair; and if requirements are not met within ninety (90) days following notification, the Chapter shall be dropped from the list of affiliates.
SECTION E. EXECUTIVE BOARD
The government of this Association shall be vested in an Executive Board.
a. Voting Members of the Executive Board shall consist of:
Immediate Past President
Northeast Regional Chair
Northwest Regional Chair
South Central Regional Chair
Southeast Regional Chair
Southwest Regional Chair
CN Employee Representative
Resolution & Bylaws Chair
Public Relations Chair
Public Policy and Legislative Chair
b. Professional Development Chair shall serve without a vote.
c. The Executive Director shall be a member without vote.
d. The State Agency Advisory Council shall be an advisor to the Association without a vote.
2) Duties: The Executive Board shall determine administrative policies, approve the program and financial transactions, and exercise general supervision over the affairs of the Association. The Executive Board shall have the following specific responsibilities:
a. Review and amend all Policy and Procedure Handbooks, maintaining consistency with the Bylaws for the management of the Association business and affairs as needed.
b. The President and the Treasurer shall be authorized on the Association’s behalf, to sign bills, receipts, acceptances, endorsements, releases, contracts, and other instruments in accordance with other sections of the bylaws.
c. Define awards and criteria for awards in a written handbook.
d. Review and approve the annual plans of all committees and authorize and direct the work of each committee.
e. At a meeting of the Board, or by written ballot of the Board, elect a member to fill any and all vacancies of unexpired terms or replace persons unable to fulfill the responsibilities of his position except as herein provided.
f. Select the date and location for the Annual Meeting, with the location dictated by the conference rotation schedule.
g. Consider all resolutions and amendments presented to the Board and take appropriate action on those approved for presentation to the House of Delegates at the Annual Meeting.
h. Shall meet upon the request of the President. A majority of the voting members shall constitute a quorum.
i. Shall employ and determine duties and salary of the Executive Director.
j. Shall authorize the Executive Director to secure bonding for the Treasurer, President, Executive Director and other members appointed by the Executive Board to sign or cosign checks for funds of the Association and the Annual Conference account. The bonding shall be by a recognized surety company for an amount consistent with funds handled, as determined by the Executive Board.
k. The Executive Board shall authorize an independent audit yearly. The Executive Board shall receive and approve the completed audit.
l. Decide upon questions of cooperation with other state and national organizations.
SECTION F. EXECUTIVE COMMITTEE
The voting members of the Executive Committee shall consist of the President, who shall act as chair, President-Elect, Vice-President, Secretary, Treasurer, one Regional Chair and one Section Representative, both to be appointed by the President and approved by the Executive Board.
a. Acts in emergencies when time does not practically permit a meeting of the entire Executive Board, as determined by the President. Action taken shall not be in conflict with Executive Board policies, Bylaws and other governing documents of the Association.
b. Considers all business referred to it by the Executive Board.
c. Reports all actions taken to the Executive Board.
d. Conduct an annual review of the performance of the Executive Director.
Section G. Committees
All committees shall be approved by the Executive Board. There shall be the following standing and special committees (other special committees may be approved as needed)
1. Standing Committees
Chairs of each standing committee shall be a voting member of the Executive Board.
a. Public Policy and Legislative Committee
This committee shall consist of the chair and/or co-chair appointed by the president as well as one (1) active member from each SFA appointed by the President. The legislative program shall be approved by the Executive Board prior to the initiation of activities.
b. Professional Development Committee
This committee shall consist of a chair appointed by the President. The chair shall name an assistant with the approval of the President and Executive Board. An individual from the State Agency Advisory Council shall be a member of this committee. This committee shall be responsible for SNA certification compliance, workshops and continuing education credits for members.
c. Resolution and Bylaws Committee
This committee shall consist of the Chair, appointed by the President, the immediate Past-President, and the President-Elect. The Chair shall serve as Parliamentarian. The committee shall review the SNAL Bylaws to ensure they are in compliance with the SNA Bylaws, and prepare revisions of amendments as appropriated to be presented to the House of Delegates for a vote.
d. Membership Committee
This committee shall consist of a Chair, appointed by the President, the five regional Chair, and the CN Employee Representative. The committee shall be responsible for membership recruitment and activities, and 100% membership.
e. Public Relations Committee
This committee shall consist of a Chair and Co-Chair appointed by the President, the CN Employee Representative, and active members recommended by the Chair and approved by the President. The committee will be responsible for all public communication to our members including journal, SNAL web site and social media.
f. Leadership Committee,Chair is a Past President
Duties: Solicit qualified candidates for association elections and committee assignments for Board approval
2. Special Committees/Councils
All committees shall be approved by the Executive Board. There shall be the following special committees & councils (others may be approved as needed). Chairs and members shall serve without a vote.
a. Finance Committee
This committee shall consist of the Treasurer as Chair, President-Elect, Vice-President, Supervisors’ Representative, one (1) Regional Representative, Executive Director, and Treasurer-Elect in odd years. The committee shall prepare the budget for the ensuing year for approval at the first meeting of the Executive Board.
b. Conference Committee
This committee shall consist of a Chair appointed by the Vice-President for the year the Vice-President will be President-Elect. The Chair shall reside in the region of the location of the Annual Conference. Other committee members for the conference are to be appointed by the Conference Chair and approved by the Executive Board.
c. Scholarship and Awards Committee
This committee shall consist of the Vice-President as Chair, and the five (5) Regional Chairs. The committee shall administer official SNAL programs of scholarships and/or other awards. The Chair shall be a member without vote. Awards include National School Breakfast Week, Louisiana School Lunch Week and National School Lunch Week.
d. Industry Advisory Council
This council shall consist of up to nine (9) members from firms exhibiting at the state meeting. Each member shall serve a three-year term. A chair, vice-chair and a secretary shall be elected by the council to serve a one (1) year term. This Chair and Vice-Chair will serve on the executive board and work with the Association officers in various ways to achieve industry cooperation as may be deemed mutually appropriate. (An industry advisory member can act in their absence)
e. State Agency Advisory Council
This council shall have no fewer than two (2) or more than five (5) members who are current employees of the State Agencies. It shall be chaired by the Director of the Division of Nutrition Support for the Louisiana Department of Education (or his/her designee). Members will include the Director of Food Distribution and up to 3 additional members from these two (2) state agencies. Their duties will be to bring special needs or interests of the State Agency Personnel before the Executive Board, serve as a member of the Professional Development Committee. It is recommended that a State Agency member chair the Professional Development Committee.
f. Special Projects Committee
This committee shall consist of a Chair appointed by the President and two (2) additional members as recommended by the Chair and with the approval of the Executive Board.
g. Past Presidents Council
The members shall be Past Presidents of the School Nutrition Association of Louisiana (SNAL), Louisiana School Food Service Association, and the Pelican School Food Service Association. A Chair from the group shall be appointed by the President. This Council will serve as an advisor to the Board on matters as requested by the President.
Section A. Elected Officers
The Officers of the Association shall consist of a President, a President-Elect, a Vice-President, a Secretary, a Treasurer, the Regional Chairs, Supervisors’ Representative and CN Employee Representative to be elected and hold office until the 31st of July following the election of their successors.
1. President. The President shall serve for one (1) year.
The President shall:
a. Be the chief executive officer of the Association.
b. Be Chair of the Executive Committee and the Executive Board.
c. Serve as ex-officio member of all committees provided for herein.
d. Preside at all Association meetings, including the House of Delegates.
e. Set up a time schedule for completion of work and submission of reports of all committees.
f. See that all orders and resolutions of the Executive Board are carried into effect.
g. With the approval of the Executive Board, shall appoint all members of the Industry Council, the Chairs of all standing committees with the exception of those set forth by these Bylaws under Section G - Committees.
h. Be one of the authorized signatures for signing checks.
i. Exercise all other general powers of supervisory and active management usually vested in that office.
j. Submit one article to the SNAL journal and/or web page annually.
k. Submit information for the SNAL web page as dictated by the calendar.
l. Oversee social media
m. Send notices of all board meetings
2. President-Elect. The President-Elect shall serve for one (1) year and automatically become President of the
Association the following year. The President-elect shall succeed to the office of President in the event of a vacancy until
the end of the second Annual Meeting held after said vacancy occurs.
The President-Elect shall:
a. Serve as a member of the Finance Committee.
b. Work closely with the Five Regional Chairs and direct them in their duties.
c. Serve as President in the absence of the President.
d. Serve as Program Chair for Annual Conference.
e. Serve and support the President’s agenda
f. Attend Leadership conference
g. Submit information for the SNAL web page as dictated by the calendar.
h. Submit items for facebook
3. Vice-President. The Vice President shall serve for one (1) year. Automatically become President-Elect of the Association the following year. The Vice-President shall succeed to the office of President-Elect in the event of a vacancy until the end of the second Annual Meeting held after said vacancy occurs.
The Vice-President shall:
a. Attend SNA Leadership workshop
b. Serve as Awards Chair.
c. Ensure that financial records are audited annually. Submit report to Executive Board and House of Delegates.
d. Serve as a member of the Finance Committee.
4. Secretary. The Secretary shall serve for two (2) years.
The Secretary shall:
a. Keep accurate minutes of all meetings of the Association
b. Maintain audio recordings of all board meeting for one (1) calendar year.
c. Provide web master with approved minutes within 24 hours of Executive board approval.
d. Shall oversee the election process and ensure that counting of ballots is accurate and follows SNAL procedures.
5. Treasurer. The Treasurer shall serve two (2) years.
The Treasurer shall:
a. Approve all expenditures of the Association excluding the Conference Account.
b. Provide the Executive Director with an approved and signed reimbursement form for all expenditures.
c. Submit a year-to-date income and expense report and financial statement at each Board Meeting and at the House of Delegates.
d. Serve as Chair of the Finance Committee.
e. Be one of the authorized signatures for signing checks.
f. Serve as one of the Representatives in the House of Delegates of the School Nutrition Association in even-numbered years.
g. Submit budget for approval at the first Executive Board meeting each year.
h. Review 990, present to and obtain approval of Executive Board prior to submission to IRS.
6. Regional Chairs. The Regional Chairs shall serve for two (2) years.
The Regional Chairs shall:
a. Represent and are elected by their respective regional members only. Their place of employment shall be in the respective region at the time of nomination and election. If a change in the region of employment occurs they shall complete their term of office provided one (1) year of their term has been completed.
b. Serve as members of the Membership, Scholarship & Awards and PP&L Committees.
c. Work closely with the President-Elect.
d. Request an annual handbook or Program of Work from affiliate chapter presidents within each region at the beginning of the term in office.
e. Work with SFA’s that are not affiliated but desire to become recognized affiliated groups or chapters of the Association.
f. Attend affiliate chapter meetings when invited and when possible.
g. Work closely with Membership Chair for recruitment of State membership within specific region.
7. CN Employee Representative (site based and central office support) shall serve two (2) years.
The Representative shall:
a. Representatives are elected by their respective section at the time of nomination and election. If a change in the section of employment occurs they shall complete their term of office provided one (1) year of their term has been completed.
b. May serve as representative to the School Nutrition Association House of Delegates during the year of the SNA Annual Conference as per the following schedule in even and odd years as listed by priority and approved by the Executive Board.
c. Work closely with the Executive Board to answer questions and aid local chapters.
d. Serve as a member of the Membership Committee.
e. Bring special needs or interests of site-based employees and central office support staff before the Executive Board.
f. At the request of the President, conduct polls seeking information from site-based employees and central office support staff on local concerns.
8. Supervisors’ Representative. The Supervisors’ Representative shall serve for two (2) years.
The Supervisors’ Representative shall:
a. Work closely with the Executive Board to answer questions and aid local chapters.
b. Serve as a member of the
Budget Finance Committee.
c. Bring special needs or interests of supervisors before the Executive Board.
d. At the request of the President, conduct polls seeking information from supervisors on local concerns.
All voting members of the board:
1. Will assume duties August 1.
2. Shall keep a current file to be handed to successor. The file should include all materials handed down by the preceding officer, copies of all current reports, materials acquired during term of office, copies of programs, etc., used in meetings.
3. Prepare reports for Executive Board Meetings and HOD providing three (3) copies for the Secretary.
4. Serve as required by these bylaws and other association governing documents
5. Perform other duties of the office as assigned by the President, the board or association governing documents
6. Knowledgeable of bylaws and all governing documents.
7. Sign confidentiality statement each year.
Representation at the SNA HOD shall be:
Even Years (defined as the date of the annual conference, i.e. – School Year 2017-18 since conference is June 2018)
5. South Central,
7.State Department Representatives
Odd Years (defined as the date of the annual conference, i.e. – School Year 2018-19 since conference is June 2019)
7. CN Employee Representative
SECTION B. ELECTION
1. Elections to the office of Vice-President shall be conducted annually. Secretary, Treasurer, Regional Chairs, and Supervisors’ Representatives CN Employee Representative bi-annually, as herein provided.
2. The state shall contain two (2) nominees for each office plus an alternate.
a. All nominees shall be engaged in non-profit school food service classified as active members, and have demonstrated superior leadership and outstanding ability by effectively serving a local or state school food service association as an officer or on a committee.
b. To be eligible for the office of Vice-President, Secretary or Treasurer, a member must have held membership in both SNAL and School Nutrition Association for at least two (2) years immediately preceding the election.
c. To be eligible for nomination for the office of Regional Chair, CN Employee Representative or Supervisors’ Representative, the member shall be employed in the said region or section respectively. They must have held membership in the Association for at least one (1) year immediately preceding the election.
a. Ballots should contain nominations for Vice-President each year, for Secretary in even years, and for Treasurer in odd years.
b. Regional Chairs shall be elected for a two-year term, with the Regional Chair for the Northeast, Southwest, and South Central regions in odd years and the Northwest, and Southeast regions in even years.
c. One State Department of Education Personnel Representative shall be elected for a two-year term in odd years.
d. One Supervisors’ Representative, shall be elected for a two-year term in even years.
e. The CN Employee Representative shall be elected in even years.
f. Voting for the CN Employee Representative and Regional Chairs shall be limited to the membership of site-based employees or the Region.
g. Ballots shall be counted by the Secretary (even years), the President (all years) and two members of the Executive Board (appointed by the President). The President or Designee will notify all candidates prior to the public announcement.
5. Vacancies and Removals
1. In case of death, resignation or removal of the President, the President-elect shall succeed to the office of President for the remainder of the term, followed by the President-elect’s original term had the vacancy not occurred.
2. In the case of death, resignation or removal of the President-elect, the Vice President shall succeed to the Office of President-elect for the remainder of the term, followed by the Vice President’s original term had the vacancy not occurred.
3. In the case of death, resignation or removal of any other officer, the Board shall fill the vacancy for the remainder of the term, giving first consideration to other candidates who were on the ballot for that office at the time of election. In the event this candidate does not accept the appointment, the Board will seek recommendations from the Executive Board and then vote on the recommendation.
1. Any member of the Executive Board may be removed in found in violation of conditions required for election, a breach of fundamental principles, bylaws or rules of the Association, or failing to work under of the Association.
2. The Board, upon receipt of charges, shall investigate, hold a hearing and render a decision. The accused officer must be provided with advance written notice including the reason for the proposed removal and an opportunity to contest the proposed removal in writing or in person at a meeting of the Board.
3. In the event that a newly elected, but not yet installed officer is charged with violating any conditions required for election, a breach of fundamental principles or rules of the Association or failing to work under the framework of the Association, the Board, upon receipt of charges, shall investigate the charges, hold a hearing and then consider whether the violation is cause for disqualification as an officer of the Association.
4. A three-quarters vote of the Board, with the officer proposed to be removed not voting, shall be required for removal of an officer or director or disqualification as a candidate. Final written notice of the Board’s decision shall be sent to the accused officer within 48 hours.
SECTION A. ANNUAL MEETING
There shall be an annual meeting of the Association conducted at the Annual State Conference for the purpose of considering the reports of the Association Officers, governing bodies and committees, the results of elections and the transaction of such other business as may properly come before the meeting. However, the Executive Board shall have the authority to cancel the meeting. The day and hour of the meeting shall be posted on SNAL webpage and sent to each SFA Director/Supervisor and Chapter President via email not less than ninety (90) days prior to the date of said meeting. All members of the Association attending the annual meeting shall pay a registration fee in such amount as may be determined by the Executive Board, notice of which shall be included in the call for the annual meeting.
SECTION B. MEETINGS OF THE EXECUTIVE BOARD
The Executive Board shall meet no fewer than four times a year to direct business of the association. The Board shall also meet at the call of the President or upon request of two-thirds voting members of the Executive Board. Majority of the members of the board then in office shall constitute a quorum.
Notice of the times and place of the meetings of the board of directors shall be mailed electronically to members of the board
unless extraordinary circumstances dictate otherwise. Notice of special meetings must follow and include the purpose for which
such special meeting is called.
All meetings of the board of directors may be held by conference telephone or similar communications equipment provided all persons participating in the meeting can hear and speak to each other at the same time. Action taken at such shall be of the same force and effect as at a regular meeting authorized by these bylaws.
Any action required or permitted to be taken at a meeting of the board of directors may be taken without a meeting provided that unanimous consent obtained via electronic balloting setting forth action and signed by each member of the board is filed with the minutes of such meeting.
SECTION C. EXPENSE AND FEES
As specifically approved in the budget, the expenses for meals, lodging, and travel incurred by the Executive Board in attending Leadership Conferences – National Leadership Conference, Legislative Action Conference, School Nutrition Industry Conference, SNA Annual Conference, and all meetings of the Executive Board may be defrayed by the Association, as set up by the Finance Committee. All reimbursement requests are due to the Treasurer within 15 days after the event.
The fiscal year of the Association shall be from August 1 through July 31
SECTION A. TAX EXEMPT STATUS
Notwithstanding any other provisions of these By- Laws, the Association and/or Corporation shall not directly or indirectly carry
on any activity which would prevent it from obtaining exemption from federal income taxation as an Association and/or Corporation
described in Section 501
(C) (4) of the code, or cause it to lose such exempt status. No part of the net earnings of the Association and/or Corporation shall insure to the benefit of, or to be distributable to any member, director or officer of the Association and/or Corporation, or any other private person, except that the Association and/or Corporation shall be authorized and empowered to pay reasonable compensation for services rendered to or for the Association and/or Corporation and to make payments and distribution in furtherance of the purposes set forth in ARTICLE II hereof.
SECTION B. DISSOLUTION
In the event of dissolution or final liquidation of the Association and/or Corporation all of the remaining assets and property of the Association and/or Corporation shall, after paying or making provision for payment of all liabilities and obligations of the Association and/or Corporation and for necessary expenses thereof, be distributed to such organization or organizations organized and operated exclusively for such purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (C) (3) or 501 (C) (4) of the code as the Executive Committee shall determine. In no event shall any of such assets or property be distributed to any member, Executive Committee Member or Officer, or any private individual.
To the fullest extent permitted by the Louisiana State NONSTOCK Corporation Act, is now in effect or may hereafter be amended, no officer or member of the Executive Board of the Association and/or Corporation shall be personally liable for damages in any proceeding brought by or in the right of the Association and/or Corporation, or in connection with any claim, action, suit or proceeding to which he or she may be or is made a party by reason of being or having been an officer or member of the Executive Board of the Association and/or Corporation.
SECTION A. METHOD OF PROPOSAL
Resolutions and amendments to these Bylaws may be proposed by e-mail, fax transmission, or in writing no later than sixty (60) calendar days prior to the HOD (House of Delegates). Bylaws may be proposed in any one of the following ways:
1. At the official request of a local affiliate
2. By majority vote of the Executive Board
3. At the official request of Association Committees
4. By written petition signed by 10 members of the Association
SECTION B. PROCEDURE – Bylaws AMENDMENTS
Amendments to these Bylaws may be adopted by a two-thirds (2/3) vote of the members at the annual meeting of the House of Delegates or by a two-thirds (2/3) affirmative email vote returned.
1. Provided the Chair of the Resolutions and Bylaws Committee receives the amendments by email, fax transmission or in writing sixty (60) calendar days prior to the HOD (House of Delegates).
2. Provided copies of the proposed amendments have been emailed, faxed or mailed to all SFA Directors/Supervisors and Chapter Presidents at least fifteen (15) days prior to the House of Delegates meeting or deadline for casting a vote.
SECTION C. PROCEDURE – RESOLUTIONS
1. All proposed resolutions to be considered at the House of Delegates shall be submitted to the Chair of the Resolutions and Bylaws Committee by email, fax transmission, or in writing sixty (60) calendar days prior to the HOD (House of Delegates). Upon unanimous consent of the delegates a written resolution may be submitted from the floor of the House of Delegates.
2. Proposed resolutions to be considered by the Delegates shall be mailed, faxed or emailed to all SFA Directors/Supervisors and Chapter Presidents fifteen (15) days prior to the House of Delegates Meeting.
3. Adoption of proposed resolutions shall require a simple majority vote of the House of Delegates with the exception of resolutions dealing with changes in membership dues, and the removal of an officer, which will require a two-thirds (2/3) vote.
4. Resolutions which are in conflict with the Bylaws of the Association will not be presented to the House of Delegates.
SECTION D. RESUBMISSION OF Bylaws AMENDMENTS
A resolution or amendment that has been the subject of a resolution or amendment to these Bylaws presented to the House of Delegates for a vote in any two consecutive years and is defeated shall not be placed on the agenda for the House of Delegates until the second meeting following the last meeting in which the same issue was defeated.
The most recent edition of Robert’s Rule of Order shall be the parliamentary authority for the conduct of all meetings of the Association.Download SNAL Bylaws
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